Governance Arrangements Easingwold Community Primary School

The remit of the Governing Board is to:

Ensure clarity of vision, ethos and strategic direction
Hold the Headteacher to account for the educational performance of the school and its pupils, and the performance management of staff.
Oversee the financial performance of the school and make sure its money is well spent.


The Board has delegated some of its functions to two main Committees; the School Improvement Committee and Resources Committees.  There are also statutorily required Committees as follows: Pupil Discipline Committee, Staff Discipline Committee, Staff Discipline Appeals Committee and Complaints Panel. The Terms of Reference for these Committees are below.

The Governing Board is comprised of 12 Governors as follows:

a. Three parent governors;

b. One Local Authority governor;

c. One staff governor;

d. Headteacher;

e. Six co-opted governors.

Meet Our Governors: 

Name:  Keith Armitage

Type of Governor: Co-opted

Term of Office Start Date: 9/7/2015        

Term of Office End Date: 08/07/2019

Name: Vicky Bramma

Type of Governor: Co-opted

Term of Office Start Date: 9/10/2015      

Term of Office End Date: 08/10/2019

Name: Vickie Clegg

Type of Governor:  Parent Governor     

Term of Office Start Date: 09/12/2015   

Term of Office End Date: 08/12/2019

Name: Alison Cottrell

Type of Governor: Staff Governor

Term of Office Start Date: 9/9/2014        

Term of Office End Date: 08/09/2018

Name: Gillian Ellis

Type of Governor: Co-opted                     

Term of Office Start Date: 25/9/2014      

Term of Office End Date: 23/09/2018

Name: Jason Lynam

Type of Governor: Parent Governor      

Term of Office Start Date: 25/6/2013      

Term of Office End Date: 24/06/2017

Name: Andrew Neville-Smith

Type of Governor: Co-opted

Term of Office Start Date: 9/7/2015        

Term of Office End Date: 08/07/2019

Name: Mr C Pearce

Type of Governor: Headteacher                              

Term of Office Start Date: 1/09/2017 

Term of Office End Date: N/A

Name: Natalie McMillan

Type of Governor: Co-opted     

Term of Office Start Date: 9/7/2015        

Term of Office End Date: 08/07/2019

Name: Shirley Shepherd

Type of Governor: LA Appointed

Term of Office Start Date: 1/9/2013

Term of Office End Date: 31/08/2017

Name: Joann Titheridge

Type of Governor: Parent Governor

Term of Office Start Date: 9/6/2015        

Term of Office End Date: 08/06/2019

Positions of Responsibility:

Chair of Governors: Jason Lynam

Vice Chair of Governors: Natalie McMillian

Chair of Resources Committee: TBA

Chair of School Improvement Committee: Jason Lynam


Our Committees:






1. To ensure the sound management of the school’s financial situation by the regular monitoring and evaluation of financial performance through the use of the Schools Financial Value Standard (SFVS).

2. To establish regular reporting procedures and make recommendations, where necessary (including virement proposals), to the Governing Body.

3. To oversee long term financial planning within the school in the context of the School Development Plan and the policies and objectives of the school.

4. To consider and approve the first formal Budget Plan of the Financial Year and agree the revised budget for submission to the LA and longer term financial plans.

5. To ensure that the school complies with the principles of Value for Money and Efficiency (including the use of local and national financial benchmarking data) in using the resources available to the school.

6. To ensure that the annual self-evaluation of the school’s financial management procedures is undertaken by means of the completion and submission to the Local Authority of the DfE’s Schools Financial Value Standard; to identify any remedial actions required and the associated timescales for implementation. A summary report and recommendations will be presented to the Governing Body.

7. To regularly review the policy of and to consider appropriate levels of school balances with recommendations to be made, as appropriate, to the Governing Body.

8. To evaluate the quality, cost and impact of services purchased from all outside providers, including North Yorkshire County Council Children and Young People’s Service, in good time before contracts are due for renewal; the decision on awarding contracts be delegated to this Committee..

9. To formulate and implement proposals for the use of the Devolved Formula Capital Funding.

10. To consider and agree the annual insurance requirements.

11. To receive the report of the Local Authority’s auditors and to act upon any recommendations made therein. A summary report is to be presented to the Governing Body.

12. To carry out an annual review of the school’s Budget Management Policy and to agree the policy.




13. To provide support and guidance to the Headteacher on all matters relating to the school premises.


14. To review and maintain an Asset Management plan for the school


15. To receive a report annually from the school caretaker, of the conditions and proposed order of priorities for maintenance and improvement and development


16. To approve the costs and arrangements for maintenance, repairs and redecoration, within the allocated budget and to oversee the preparation and implementation of building contracts.

17.To review procedures to be followed for carrying out emergency work and to make recommendations to the governing Body about delegation to the Headteacher for taking appropriate action on behalf of the Governing Body in the event of an emergency.


18. To be aware of the specific responsibilities of Governors and the Local Authority in relation to premises and ensure that the Local Authority is informed of any matters for which it has responsibility.

19. To report the findings of inspections and audits to the Headteacher and liaise with them to ensure that appropriate remedial action is taken.

20. To regularly monitor the school’s security measures and implement appropriate action when necessary.

21. To liaise and consult with the Local Authority’s Strategic Planning Team as appropriate.

22. To discharge the responsibilities of the Governing Body regarding litter and refuse under the Environmental Protection Act 1990.

23. To regularly review the plan for reduction, reuse, refurbishment or recycling of waste

24. To assist the Governing Body and the Headteacher to discharge their duties under the Health and Safety at Work Act 1974, the Management of Health and Safety at Work Regulations 1999 and other associated legislation, in collaboration with the Local Authority.

25. To ensure that the necessary school safety management system is in place to implement the health and safety policy.

26. To ensure that risk assessments are carried out and implemented.


27. To monitor the effectiveness of the school’s health and safety arrangements and performance.

28. To review any health and safety reports from the Headteacher.

29. To make periodic recorded inspections of buildings, plant, materials and equipment; to report to the Governing Body at least annually; and to ensure that the premises are safe and do not put the health of persons at risk whilst they are on the premises.

30. To ensure access to competent persons to assist the school with their health and safety measures.

31. To attend or commission appropriate training for Governors.



32. To review the strategy for the overall staffing structure of the school for approval by the Governing Body, after which, to ensure its implementation and review.

33. To review and agree requests to recruit and advertise vacant and new posts within the allocated budget.

34. To review job outlines, person specifications and shortlisting criteria for any recruitment exercise.

35. To liaise with the Local Authority for all senior staff appointments.

36. To be involved in the shortlisting and interviewing of shortlisted applicants in compliance with current employment law.

37. To review staff salaries in accordance with the agreed pay policy.

38. To review job descriptions to ensure that they adequately reflect the current requirements of the role.


39. To agree Policies delegated to the Committee as set out in the agreed Schedule of Policies.

Reviewed in line with recommendations in the NYCC Model Budget Management Policy 2015 –Resources Cttee agreed 24/11/2015. FGB agreed amendments 11/2/2016



Easingwold Community Primary School

School Improvement Committee   


Membership: 6 Governors.


Quorum: Three Governors


Meetings: Once per term and more frequently if required.


The work of the Committee covers 5 key areas:


i)             School Curriculum Policy

ii)            Curriculum Planning and Delivery

iii)           Assessing, Recording and Reporting

iv)           Implementation of Special Educational Needs Provision

v)            Public Relations and Communications


Terms of reference:

Teaching and Learning

1.To advise the Governing Body on its statutory obligations relating to curriculum planning and delivery.

2.To keep under review the school's curriculum policy and make recommendations to the Governing Body as and when appropriate;

3.To monitor, evaluate and review the implementation of the curriculum policy;

4.To adopt and review the policy and provision for all core and foundation curriculum subject areas (English, Mathematics, Science, Art and Design, Design and Technology, History, Geography, Information and Communication Technology, Music and Physical Education) and where necessary make recommendations to the Governing Body;

5.To prepare, adopt and review the policy and provision for religious education and collective worship and where necessary make recommendations to the Governing Body;

6.To prepare, adopt and review the policy and provision for sex education and where necessary make recommendations to the Governing Body;

7.To prepare, adopt and review the policy and provision for able, gifted and talented pupils (AG&T)  and where necessary make recommendations to the Governing Body;

8.To prepare, adopt and review the policy and provision for vulnerable learners and where necessary make recommendations to the Governing Body. This is to include monitoring and review of the impact that the use of the pupil premium funding is having on vulnerable children.

9.To prepare, adopt and review the policy and provision for careers education and work related learning and where necessary make recommendations to the governing body;

10.To ensure that the requirements of pupils with special educational needs are met so far as is reasonably practicable;

11.To monitor, review and publish the assessment and public examination information required for publication under statutory requirements;

12.To support curriculum development and associated staff continuous professional development, within the financial limitations set by the Finance Committee;

13.To contribute to the school improvement plan and planning process as required;

14.To consider and determine complaints relating to the curriculum;

15.To attend or commission appropriate training for governors.

16.To agree Policies as delegated by the Full Governing Body in its Policy Schedule.



Public Relations and Communications - the areas covered are important in terms of achieving open Governance, forging strong school/parent relationships, providing links with the wider Community and celebrating success, all of which add to the quality and range of education offered at the school.


To ensure effective two way communication between school and parents, promoting a strong partnership approach to children’s education.  Achieved through:

Informal communication and relationships between teachers and parents;
Meet the teacher events;
Curriculum evenings;
Extended schools events;
Parents Forum;
Parents feedback when reviewing policies;
Encouragement for parents to raise concerns;
Further development of the website.


To ensure open and accountable governance of the school.  Achieved through:

Governors’ news letters;
Governors being known to parents and school staff;
Governors’ contact details publicised, letter box and e-mail;
Promotion of an appropriate Mission Statement;
Governors attendance at open evenings.


To ensure parents and people from the wider community are aware of the school’s achievements and share in celebrating its successes.  Achieved through:

School news letter;
Local press articles;
Links to Community organisations and businesses;
School prospectus;
Prospective parents’ open morning.


To gain support and resources from the community, businesses and funders.

Link local business support with topic areas;
Publicise the support of local organisations.




Click on the link below to see Governor's attendance for 2015-2016

Click below for the minutes of Governor's meetings

Click below to read our latest Governor newsletters